If you have received a mandated sanction for a violation of the student code of conduct’s alcohol and substance policy, you will find the guidelines and expectations below.
Course Fee: Rather than charge all Virginia Tech students for our courses, which are predominantly structured to serve those who violated Virginia Tech policy, students who are required to attend a course; or those receiving services to obtain a formal letter of completion. (lawyer, court order) are charged a $105 fee. The fee is processed as a "Student Affairs Education Fee" and can be paid at the Bursars Office or on your student account.
Initial Intake Survey: After you have meet with a university representative and have received your agreed upon sanction, an Intake Survey will be emailed to you in 5-7 business days. The email will be titled "Intake Survey" and will arrive from the address of HokieWellnessAOD@vt.edu. The email will include a link to access your survey. The survey must be completed within 3 days. If you have not received this email in the above timeframe, please contact our office. This survey will allow you an opportunity to confidentially share information you feel is important to you, so we can better meet your needs.
Educational Assignment: After submission, the confidential intake survey will be assessed by a licensed (LPC) faculty member of Hokie Wellness. You can expect to be contacted through VT email approximately one week after submitting the survey. Additional detailed class and consultation information will be made available to you at that time. Please anticipate this email, as it is time-sensitive.
Scheduling a class or appointment: If you are asked to participate in a group class: you will receive an invitation to self-select an available class. If you are unable to find an available class, please contact us immediately. You will only have 3 days to self-select a class, or one will be chosen for you. If you feel more comfortable participating in an individual meeting, please notify us and we will accommodate your request. Party Positive classes or 2hrs in length.
If you are asked to participate in an individual consultation, we will schedule your first appointment from your provided availability. If a consultation time is chosen which poses conflicts, please contact us within 24 hrs. Individual consultations are 50mins in length and typically require 2 appointments.
Last Step the Follow up Survey: You will receive a follow up survey 30 days after attending your final class or consultation. This survey is required and must be submitted before your referral is complete. Upon completion, your sanction will be cleared to The Office of Student Conduct, or organization which referred you. Please feel free to follow up with your conduct officer if you have questions regarding your status.
Attendance: Any individual who attends class under the influence of alcohol or other substances will be dismissed from the consultation. The only valid excusable absences are: a documented medical excuse from Schiffert Health Center; or a documented personal emergency provided by the Dean of Students Office. Any conflict with a common-time exam must be addressed 48 hours in advance. If you violate the attendance policy, your student account will be charged a $25 Administrative Fee.
Cancellation and Rescheduling: You can reschedule a class or consultation once without penalty, if we are contacted within 48 hours of the scheduled appointment. A $25 administrative fee will be charged to your student account; if you fail to attend your scheduled class or consultation, if you reschedule your class more than once, or fail to complete the required surveys by the deadline.
Confidentially: Information disclosed during education and consultations is confidential and may not be revealed to anyone outside Hokie Wellness without your written permission, or if permissible by FERPA guidelines. Your case can be discussed openly with other staff so that they may better serve your needs. Additionally, if you were mandated to meet with Hokie Wellness by Student Conduct or other legal systems, Hokie Wellness may contact those entities concerning the nature of your violation so staff can fully understand the referral. You always have the right to view your records, given you submit a release of information form to Hokie Wellness.
Hokie Wellness compiles statistics on the number of people mandated or attending classes through the center. This information is presented in aggregate form only, and all clients' personal information will be protected. By law, limitations to confidentiality apply in the following circumstances:
- if I present an imminent threat of harm to myself or to others,
- when there is an indication of abuse of a child or dependent adult,
- if I become gravely disabled, and
- by court subpoena
- any reports of sexual abuse, molestation, or rape
In addition, threats (verbal or physical) be they implicit or explicit, to others (e.g. staff of Hokie Wellness or other Virginia Tech faculty, staff, or students) will be confidentially communicated to the Virginia Tech Care Team for further appraisal. If the Virginia Tech Care Team determines there is an imminent threat to self or to others the case may be referred to the Virginia Tech Threat Assessment Team. Regarding sexual assault, Hokie Wellness is here to provide a safe space and will make every effort to preserve our clients' privacy. In certain situations, information may be shared with other university departments to assist survivors, to provide for the safety of survivors, and/or provide for the safety of the campus community. If you have questions about these policies, please don’t hesitate to ask for clarification.
E-mail: With respect to electronic mail (e-mail), e-mail is not a confidential means of communication. Furthermore, Hokie Wellness cannot ensure that e-mail messages will be received or responded to if the education facilitator is not available. E-mail is not the appropriate way to communicate confidential, urgent, or emergency information. Therefore, you are encouraged to come to Hokie Wellness in 195 McComas Hall or phone at 540-231-2233 during open hours.
Risk and benefits: There is a possibility of risks and benefits that may occur during the course of classes and/or individual consultations. While Hokie Wellness is not a counseling center, we do ask those attending our classes to share experiences they have had, which may involve the risk of remembering unpleasant events and may arouse strong emotional feelings. The benefits from the class may be an improved ability to relate with others; a clearer understanding of self, values, goals; increased academic productivity; and an ability to deal with stress. Taking personal responsibility for working with these issues may lead to greater growth.
Eligibility, appropriateness and referrals: Eligibility for service in this agency is contingent upon your status as an enrolled or continuing Virginia Tech student. The delivery of services from this agency is contingent upon whether the Hokie Wellness staff and client can agree that the services are appropriate given the needs and conditions presented. If it is decided that this is not the appropriate agency to meet your needs, you will be given a referral to resources more appropriate to your needs and goals. Completion of the class(s) or consultation(s) is determined by Hokie Wellness staff.