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Mandated Sanctions

If you have received a mandated sanction for a violation of the Student Code of Conduct’s Alcohol and Substance Policy, you will find the guidelines and expectations below:

Intake Survey: After you have received your sanction, an Intake Survey will be emailed to you from Hokie Wellness within 5-7 business days. The survey must be completed within 3 days upon reception. If you have not received this email in the above timeframe please contact our office (HokieWellnessAOD@vt.edu). The survey will allow you an opportunity to confidentially share information you feel is important to you, so we can better meet your needs.

Educational Assignment: After completing your confidential Intake Survey, it will be assessed by a licensed (LPC) faculty member of Hokie Wellness. You can anticipate being contacted approximately 5-7 business days after completing your survey.

Scheduling a class or appointment: If you are asked to participate in a group class, you will receive an invitation to self-select an available class. If you are unable to find an available class, please contact us immediately. You will only have 3 days to self-select a class, or one will be chosen for you. If you feel more comfortable participating in a one on one meeting, please notify us and we will accommodate your request. Party Positive classes are two hours in length.

If you are asked to participate in a one on one appointment, we will schedule your first appointment from your provided availability. If a time is chosen which poses conflicts, please contact us within 24 hours of receiving your appointment confirmation. One on one appointments are 50 minutes in length and require a minimum of two meetings over the course of two weeks.

Attendance: Attendance is required and arriving ten or more minutes late will be considered absent. The only valid excusable absences are: a documented medical excuse from Schiffert Health Center, or a documented personal emergency provided by the Dean of Students Office. Any conflict with a common-time exam must be addressed 48 hours in advance. Any individual who attempts to receive services under the influence of alcohol or other substances will be asked to reschedule their meeting or class. If you violate the attendance policy, your student account will be charged a $25 administrative fee for rescheduling.

The Follow up Survey: You will receive an email with a link to a follow up survey 30 days after completing your education. This survey is required and must be submitted before your referral is complete. Upon completion, your sanction will be cleared to The Office of Student Conduct or organization which referred you. Please feel free to follow up with your conduct officer if you have questions regarding your status.

Course Fee: Rather than charge all Virginia Tech students for mandated education, which are predominantly structured to serve students who violated Virginia Tech policy, students who are required to attend a course; or those receiving services to obtain a formal letter of completion (lawyer, court order, etc.) are charged a $130 fee. The fee is processed as a "Student Affairs Education Fee" and can be paid at the Bursar’s Office or on your student account.  *Hokie Wellness services are free if you are participating voluntarily without needing confirmation or receipt of completion.

Cancellation and Rescheduling: You can reschedule a class or meeting once without penalty, if we are contacted within 48 hours of the scheduled appointment. A $25 administrative fee will be charged to your student account; if you fail to attend your scheduled class or meeting, reschedule your class more than once, or fail to complete the required surveys by the deadline.

Confidentially: Information disclosed during education and consultation is confidential and may not be revealed to anyone outside Hokie Wellness without your written permission, unless it is permissible by FERPA guidelines, or other legal statutes. If The Office of Student Conduct mandated you to meet with Hokie Wellness staff, Hokie Wellness may contact Student Conduct concerning the nature of your violation so staff can fully understand of the referral. You always have the right to view your records, given you submit a release of information form to Hokie Wellness.

Hokie Wellness collects data on the number of people receiving education. This information is compiled in aggregate form only, and all student personal information is protected and remains confidential.

In addition, threats (verbal or physical) be they implicit or explicit, to others (e.g. staff of Hokie Wellness or other Virginia Tech faculty, staff, or students) will be confidentially communicated to the Virginia Tech Care Team for further appraisal. If the Virginia Tech Care Team determines there is an imminent threat to self or to others the case may be referred to the Virginia Tech Threat Assessment Team. Regarding sexual assault, Hokie Wellness is here to provide a safe space and will make every effort to preserve our clients' privacy. In certain situations, information may be shared with other university departments to assist survivors, to provide for the safety of survivors, and/or provide for the safety of the campus community. If you have questions about these policies, please do not hesitate to ask for clarification.

E-mail: With respect to electronic mail (email), email is not a confidential means of communication. Furthermore, Hokie Wellness cannot ensure that email messages will be received or responded to if the education facilitator is not available. Email is not the appropriate way to communicate confidential, urgent, or emergency information. Therefore, you are encouraged to come to Hokie Wellness in 195 McComas Hall or phone at 540-231-2233 during open hours. Please contact 911 if you feel this is an emergency, which requires immediate attention for your well-being.

Risks and Benefits: There is a possibility of risks and benefits that may occur during the course of classes and/or individual education. While Hokie Wellness is not a counseling center, we do ask those attending our classes to share experiences they have had, which may involve the risk of remembering unpleasant events and may arouse strong feelings. The benefits from the class may be an improved ability to relate with others; a clearer understanding of self, values, goals; increased academic productivity; and an ability to deal with stress. Taking responsibility for working with these issues may lead to personal growth.

Eligibility, Appropriateness and Referrals: Eligibility for service in this agency is contingent upon your status as an enrolled or continuing Virginia Tech student. The delivery of services from this department is contingent upon whether the Hokie Wellness staff and client can agree that the services are appropriate given the needs and conditions presented. If it is decided that this is not the appropriate department to meet your needs, you will be given a referral to resources more appropriate to your needs and goals. Completion of the class(es) or meeting(s) is determined by Hokie Wellness staff.